Overview:
The event planner is responsible for sourcing, recommending and booking vendors that
will be contribute to the delivery of your high-quality event. Every professional event
planner is consistently seeking new vendors or updating information on their current
vendor list to ensure it is accurate and can serve a broad range of events.
Rationale:
The purpose of this assignment is to:
Create a Vendor Directory List- vendors who can assist in helping you make any event
successful
Create a vendor directory in a MS Word or Excel document format to use throughout
your upcoming semesters, and into your career as an event planner.
Requirements:
1. Select one type of event and write a short introductory paragraph on the event
concept. Be clear about the event typology and give the event a distinctive name
(for example ‘Wedding in the Woods’, ‘Corporate Team Building retreat’ etc)
2. Brainstorm all of the items and suppliers you would need to deliver the event that
you have selected. (For example: a caterer, a florist, venue locations,
photographer, etc.)
3. Clearly identify and state a geographic location, ideally in Canada unless you
plan to work in another geographic location. However you must be specific with
stating the region/location. (For example, If your event is in Toronto, would you
hire a cake baker in Niagara Falls?)
4. Conduct internet research to find companies that you can use for your vendor list
5. You must find a minimum of 3 vendors per category. Be sure the vendors
offer the service/product in your set location.
6. Once you find a company, add it to your digital vendor directory include the
following information for each company:
• Vendor Category
• Company Name
• Address
• Contact Person
• Phone Number
• Email
• Website/Social Media Link
• Description of Products or Services
Select a minimum of five (5) of the following Vendor Categories for your assignment.
Each category must have a minimum of 3 vendor options. You can be specific with the
type of vendors they wish to explore. If you are interested in the Concert Market, your
vendor list should be specific to the Concert Target Market.
Vendor Categories
Venue (3)
Florist (3)
Décor/decorator (3)
Caterers (3)
Rental Company (3)
Transportation (3)
Cake/sweet table/candy station (3)
Apparel- dress/tuxedo vendor (3)
Audio visual company (3)
Production company (3)
Ticket Agents (3)
Merchandise-sports/concert (3)
Food trucks/ Food Services (3)
Deejay (3)
Photographer/ Videographer(3)
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